Integrate Constitution

1. Name

  1. The name of the group shall be: INTEGRATE
  2. Defined as “The National ENT Trainee Research Collaborative”

2. Aim

  1. To develop and promote national, trainee-led, collaborative ENT research or audit projects
  2. To support the creation and maintenance of regional ENT trainee research and audit collaboratives
  3. To adopt research or audit projects into a portfolio of supported projects if they offer opportunity for significant trainee involvement

3. Objectives

  1. The group will fulfil the aim by:
    1. Working to a sustainable strategy to develop and deliver research and audit projects across the three sub-specialty areas of otology, rhinology and head and neck.
    2. Supporting potential applicants in their development of submissions for national projects.
    3. Developing selected projects to ensure high quality methodology and data collection.
    4. Linking trainees to experts and resources required in the development of projects
    5. Engaging with regional collaborative groups and individuals to ensure national involvement.
    6. Disseminating findings in high-quality peer-reviewed journals and at meetings.
    7. Sharing experiences with regional trainee collaboratives and supporting their endeavours.

4. Committee Positions

  1. INTEGRATE shall be administered by a core working group with the addition of three subgroups dedicated to subspecialist areas of ENT; otology, rhinology and head and neck.
  2. Each subgroup will work independently to generate, develop and deliver projects
  3. The core working group will provide overall strategy for INTEGRATE, co-ordinating the smooth-flowing delivery of studies developed by subgroups as they become ready for national roll-out.
  4. Working group and subgroup members must be UK ENT trainees in good standing.
  5. The officers of the INTEGRATE working group shall be:
    1. Chair:
      1. This position will be a 2-year appointment.
      2. The post cannot be held for consecutive terms.
      3. The chair is responsible for upholding the constitution of the group and representing the best interests of the collaborators.
      4. The chair will oversee the activity of all working group members, and all subgroups.
    2. Secretary / Fellow:
      1. This position is a 2-year appointment.
      2. The post may be held for consecutive terms.
      3. Where appointed, the INTEGRATE fellow will take the post of secretary.
      4. The Secretary is responsible for the organisation of working group meetings and the dissemination of the outcomes of said meeting.
      5. The Secretary acts as an essential organisational link between the individual groups and should attend subgroup meetings.
      6. The Secretary is responsible for the organisation of events relating to the selection of projects
      7. Funding permitting, the INTEGRATE fellow position will exist in combination with the Secretary role. The Fellow will take on a dedicated, full-time, research role. The appointed individual will combine their organisational role with an accepted postgraduate degree which encompasses elements of the ongoing INTEGRATE program of research/audit into their accepted research proposal.
    3. Data & Information Technology Officer:
      1. This position is a 2-year appointment.
      2. The post may be held for consecutive terms.
      3. The Data & IT Officer will be responsible for the appropriate collation, storage and dissemination of collaborative study data when directed by the study lead.
      4. This will involve the creation and maintenance of an appropriate website.
    4. Collaborator Engagement Officer:
      1. This is a 2-year appointment.
      2. The post may be held for consecutive terms.
      3. The Collaborator Engagement Officer is responsible for ensuring maximum trainee involvement in data collection. This will involve publicising each project and raising the profile of the group. To engage with the Specialist Advisory Committee and Deaneries to increase the perceived value of trainee involvement in collaborative research.
    5. Treasurer and events:
      1. This position is a 2-year appointment.
      2. The post may be held for consecutive terms.
      3. The treasurer is responsible for the finances of the group and supporting the acquisition of funding for selected projects if required.
      4. The treasurer will also take on the organisation of events not directly relating to research or audit projects, for example an annual critical appraisal skills course for ENT trainees
    6. Subgroup chair (one for each specialty subgroup):
      1. This position should be no more than a 3-year appointment, not held for consecutive terms.
      2. The Subgroup chair is responsible for coordinating the initiation, development and delivery of research and audit projects in the speciality field of the subgroup
      3. The Subgroup chair should work with the chairs of ENTUK affiliated specialty groups to ensure the support of INTEGRATE projects.
      4. The Subgroup chair may be project lead for projects developed within the group, or this role may be retained by another individual central to the project.
      5. In addition to the working group members will be specialty subgroup members:
    7. Subgroup member:
      1. This position should be no more than a 3-year appointment, not held for consecutive terms.
      2. Subgroup members should not be excessive in number, but group size may vary with project demands
      3. Members will work under the direction of the subgroup chair, primarily focussing on current or developing subgroup projects.

5. Running the working group and specialty subgroups

  1. The working group will meet during RSM meetings where possible, plus a summer general meeting.
  2. The quorum for a meeting shall be greater than 50% of working group members
  3. Teleconference or video-link is acceptable for interim meetings or if representation in person cannot be achieved.
  4. If agreement on decisions cannot be reached at working group meetings, voting by secret ballot will be adopted. If there is a tied vote, the working group chair shall have a second vote.
  5. All meetings should be minuted and minutes circulated to the working group and subgroups.
  6. All working group members will be given eight weeks notice of a meeting in person, and one weeks notice of a teleconference meeting, unless the meeting is deemed an emergency meeting.
  7. Working group members will be selected through an advertised application process. Written applications will be requested, with candidates ranking their preferred working group position with explanation. Applications will be scored by a panel to include the INTEGRATE chair and independent, consultant-grade research-active ENT surgeons. Positions will be awarded based on candidate request, suitability and application score.
  8. Subgroup members will be recruited via advertisement, coordinated by the subgroup chair. The selection process will be informal, with potential candidates to be discussed with the working group and other members of the specialty subgroup, and appointment by consensus or majority vote.
  9. The fellow will be selected via an advertised application process open to any UK ENT trainee of grade ST3 or above. Selection will by interview, with the panel to include the INTEGRATE chair and independent, consultant-grade research-active ENT surgeons.
  10. A natural evolution of trainee involvement is envisaged; Junior trainee members may join the INTEGRATE as subgroup members, before potentially applying for the INTEGRATE research fellowship or selection into to the core working group.

6. Project Selection

  1. Projects should ideally be selected through a competitive process, to involve the working group, relevant subgroup and trainees, specialists, r other key stakeholders beyond INTEGRATE.
  2. National projects should be ideally, but not exclusively, be trainee generated.
  3. Portfolio projects may be clinician or industry initiated, and must have sufficient funding in place, and scope for significant and mutually beneficial trainee involvement.
  4. The project should represent high-level research or an audit of national significance.
  5. The project should be feasible and achievable.
  6. Projects not be of excessive duration, and designed to enable data collection within as short a period as possible, to encourage trainee ownership at each site.

7. Umbrella Organisation

  1. An umbrella organisation will be sought to support the endeavours of the working group, helping to legitimise and seek funding for projects whilst increasing the likelihood of maintaining the working group into the future.

8. Publication and ownership of data

  1. All actions of the working group must be in line with Good Clinical Practice and data protection act guidelines.
  2. The authorship and collaborator status policy should be defined and agreed prior to starting any project by the study leads and the working group.
  3. The lead authors must have played a key role in data analysis or manuscript preparation in line with ICMJE (International Committee of Medical Journal Editors) guidelines.
  4. Manuscripts must describe the role of each author.
  5. By default INTEGRATE is the final (senior) author.
  6. The INTEGRATE working group will act as final arbitrator in the event of authorship disputes.
  7. All collaborators will be cited alphabetically in the publication, grouped according to study role.
  8. When presenting the results of any INTEGRATE study, the presenter is responsible for including a complete and up to date acknowledgement slide. This slide must be maintained by the study lead(s) for each project.
  9. Once the main paper has been published for each project, collaborative contributors will have access to the dataset from the day of publication of the first study paper.
  10. Access to the project datasets will be at the discretion of the INTEGRATE working group, under guidance by the relevant subgroup.Interested parties must apply in writing, stipulating the plan for data protection, analysis and dissemination of findings.  A request for access may be declined if the proposal lacks clarity or a satisfactory methodology, however, the INTEGRATE working group must report at the next general meeting the reasons for any declined access and are accountable for their decision.

9. INTEGRATE General Meeting

  1. INTEGRATE will hold an annual meeting in the summer months, wherever possible to be held along side the ‘Association of Otolaryngologist in Training’ (AOT) conference.
  2. The Chair of the working group will chair and organise these meetings.
  3. There will be an open invite to the event via the AOT and ENT-UK mailshot.
  4. The business of the meeting shall include:
    1. Chairperson’s report
    2. Treasurer’s report
    3. Subgroup chairperson report / study lead reports
    4. Recent study lead reports

10. Adoption of the Constitution

  1. This version of the constitution was adopted by the INTEGRATE working group on 1st August 2018. Any future revisions to the constitution will be publicised on this page.